What is the accreditation process?
The accreditation process consists of the submission of a completed participation application, approval by FINOPOLIS organizers, and the issue of an accreditation badge.
What do I need to access the forum venue?
To access the Forum venue, a participant must be in possession of an accreditation badge.
In the interest of avoiding inconveniences when accessing the venue, participants are advised to leave any items prohibited from the FINOPOLIS venue at their accommodations or in their personal vehicle.
A full list of prohibited items is published in the Badge collesction section on the Forum website.
What is a participant accreditation badge?
The participant badge is a pre-programmed proximity card; a unique key linked to the participant’s information in the Forum’s database. The badge contains the holder’s name and surname in English, their organization, level of access, and photograph, and Forum branding.
Accreditation badges are required for access to the Forum venue. The badge is the only valid document confirming a participant’s Forum accreditation at event venues.
Accreditation badges are issued to specific individuals and are not transferable. A participant should keep their badge and ID with them at all times during the Forum.
What should I check before collecting my badge?
Before collecting their badges, participants are advised to ensure that:
They have confirmed their participation in the Forum via the personal web office
The personal information in the personal web office matches the information on their ID (passport) exactly
A badge photo has been uploaded to the personal web office (colour photo against a light background, photo size 480x640 pixels, file format – jpg or jpeg, photo subject is facing forward with no head covering, the face takes up at least 70% of the photo)
Participation fee is paid.
During the accreditation process, your personal data will undergo processing. Processing takes a minimum of 3 days.
Participants can check whether their accreditation badges are ready for collection in the personal web office, via their contact person at the Roscongress Foundation, or by calling the Forum information centre.
What documents are required to collect participant badge?
A participant badge can only be collected upon presentation of the identification document (passport) listed in the participant’s personal web office on the Forum website.
If there have been any changes to a participant’s ID since the application was submitted, the participant should make the necessary changes to the data in the personal web office.
The participant’s contact person at the Roscongress Foundation should be notified if changes need to be made to fields that cannot be edited.
When issuing badges, the accreditation point attendant will first make sure that the information entered in the personal web office is correct and up to date. In the event of any discrepancies, it will not be possible to issue a badge the same day.
What is the procedure for having a third party collect my badge?
Participant badges can be collected by a third party (proxy) acting under a power of attorney. If someone is collecting a badge by power of attorney, they will need to present the following:
A document confirming their identity (passport)
An original copy of a standard power of attorney document*
A list of all participants whose badges the proxy is collecting (attached to the power of attorney)
Copies of the passports of participants whose badges the third party is collecting (copies of passports will be returned once badges have been issued).
* The power of attorney form and a completed sample is available for download from the Badge collesction section of the Forum website closer to start of the Forum.
Where can a participant collect their badge?
Participants can collect their badges by visiting one of the accreditation points.
Locations of accreditation points and hours of operation is published in the Badge collesction section of the official website closer to the start of the Forum.
How can a participant badge be replaced?
If a badge has been lost or damaged, it is important to immediately speak to an administrator at any accreditation point, or Help Desk, or call. The lost badge will then be blocked and a duplicate badge will be issued at the accreditation point or Help Desk to the holder upon written request.